1

Step 1

Load Contacts

Add contacts and their telephone numbers

2

Schedule Campaigns

Record an audio file and set a date to send

3

Voicemail Delivery

Voicemails are broadcast and placed on telephone

Collections/Accounts Receivable

Notifiy your customers about their account to prevent account suspension using GhostVoicemails. Here are some scripts that can be used:

Reminder – Account Due
“Hi ___, this is Jane of AU Recoveries and Collections Inc. I am calling to remind you of your remaining unpaid balance on your account. If by any chancem you settled the payment, please disgregard this voicemail. Regards.”

Notification – Before Account Suspension
“Hi ___, this is Jane of AU Recoveries and Collections Inc. We understand that you are a busy person and you may have overlooked making a bill payment. You still have (AUD ___) unpaid balance on your account. Please pay immediately to avoid account suspension.”

Sending A Collection Letter By Mistake
“Hi ___. Jane here of AU Recoveries and Collections Inc. I am calling to apologize for sending you a collection letter. We have a record on our system that you have paid all your outstanding balance and your account is cleared. We are very sorry for the confusion. Thank you for your understanding.”

Financial Planner

Send stock market updates and offer financial management services to existing and potential clients with GhostVoicemails.  Here are some sample scripts that can be used:

Marketing Services to potential clients
“Hi ___, this is James from XYZ Financial Management. I am calling you to inform you that our company is providing financial management services for people who wish to manage their finances efficiently. We also provice stock market tips for independent traders like yourself. Call us anytime to know more. Regards.”

Notification – New products/services
“Hi ____, James here of XYZ Financial Management Services. I have great news for you! Our firm is now using a software that provides stock market tips that suits independent stock trders like you! Call us anytime for more information. Regards”

Stock Market Tip Message
“Hi ___, James here of XYZ Financial Management. Do you know that there is a mobile application that lets you receive stock tips or stock advisory for your business? If you want to know more about this app, call us anytime and we’ll discuss it with you. Regards.”

Insurance

Marketing insurance policies and setting appointments to your clients is so much easier now with GhostVoicemails. Send GhostVoicemails to update your client about policy changes and latest offers.

Marketing – set appointments to market services
“”Hi ___, this is Jane of SUN Insurance Co. I want to set an appointment with you to discuss the Variable Life Insurance offered by our company. Call us at your most convenient time so we can set the meeting. Thank you in advance!”

Notification – Policy Changes
“Hi __, this is Jane of SUN Insurance Co. I am calling to inform you that there is an update on your current policy. If you wnt to discuss this, call me anytime and I am more than happy to discuss it. Regards.”

Follow up – Insurance Claims
“Hi ___. Jane here of SUN Insurance co. I am calling to let you know that we have an update on your claim for your car insurance. Call us at your most convenient time so we can discuss it with you. Thank you!”

Notification – Birthday Greeting to client
“Hi ___. Jane here of SUN Insurance Co. Today is your special day. May you be granted of all your heart’s desire. Happy Birthday, from all of us here at SUN Insurance Co.”

Reminder – Payment
“Hi ____. Jane here of SUN Insurance Co. I am calling to remind you that tomorrow is the due date to pay your insurance policy. If you have just paid your insurance policy, please disgregard this voicemail. Thank you!”

Marketing Providers

Let your clients know about new marketing opportunities by using GhostVoicemails. Here are some sample scripts to be used by marketing service providers.

Past Client – Courtesy Call
“Hi, Jane here of ABC Brand Management Services. It’s been a year since we last talked. I just want to know if everything is going smoothly on your end. Call me anytime to discuss any marketing strategies that you would like to implement for your business. Regards.”

Existing Client – New Products and Services
“Hi there, Jane here of ABC Brand Management Services. I am calling to inform you that we are now offering graphic design services for all your future campaigns. To know more, call us at your most convenient time. Thanks!”

Reminder – Client Appointment
“Hi, it’s me Jane from ABC Brand Management Services. This is just a reminder that you have an appointment with us today at 10 am to discuss your brand activation strategies for your business. If you can’t attend, please call or text us back. Regards.”

Past/Current Client- Notification of New Staff
“Hi, Jane here of ABC Brand Management Services. I am calling to let you know that we have a new Art Director, his name is Justin See. He will be in-charge on all the creative aspect of all our campaigns. Call us anytime for consultations. Thanks.”

Emergency Services

Get your message sent to notify the community on natural disasters or any emergency situations. GhostVoicemails is an important tool for emergency service providers to get their message swiftly and accurately. Here are some sample scripts for emergency service providers:

Notification- Natural Disasters
“This is _____ with an weather alert from the National Disaster Council. Classes/Work will be cancelled from ___ am to __pm , (day,month,year) due to the upcoming storm. For additional information and updates, visit (website), call (phone number)or stay tuned to the local news for more information.”

Notification – Food and Shelter Locations
“This is ____ of the National Disaster Council informing you of the evacuation areas available for the victims of the storm. (List of evacuation areas). All evacuation areas will have food and water for all the evacuees. Please remain calm and follow the instructions of an emergency or a first response officer. Standby for addional messages and be alert for any changes.”

Notification – Power Interruption
“This is _____ notifying you that there will be temporary power interruption from (start time to end) in (your area) due to the recent storm. For additional information and updates, visit (website), call (phone number)or stay tuned to the local news for more information.”

Notification – Preparation for Natural Disasters
“This is ___ of the Natural Disaster Council informing everyone that there will be an upcoming storm. Please be prepared for upcoming power interruption. For additional information and updates, visit (website), call (phone number)or stay tuned to the local news for more information.”

Service Industries

Service providers can use GhostVoicemails by sending service and maintenance reminders to clients or to generate interest in their latest products and services. Here are some sample scripts that service providers can use for their voicemail messages.

Reminder to Existing Clients- Services offered
“Hi ____, this is James from XYZ Cleaning Services. It’s been a while since we talked. Just checking in if everything is great on your end. If you have the need for cleaning services, just call us and we are more than happy to serve you. Regards.”

Notification- New products and services
“Hi ____! This is James of XYZ Cleaning Services. We want to ensure that your place will not just be clean, but it will also smell great! I just want to let you know that we are now offering Deodorization services for both residential and commercial spaces. If you are interested in this kind of service, call us anytime and we will set it up for you! Regards!”

Non Profit/Charity

Remind members of charity events with GhostVoicemails to improve the fundraising event attendance. Here are some sample scripts that charity organisations can use.

Promotion of New Events, Drives and Fundraisers
“Hi ___, this is Jane of Make A Wish Foundation. We are calling to invite you to attend our fundraising event on Aug 10, 2015 at the ____. Join us and invest in our work to give kids a better future. To confirm your attendance, please call us back and we are more than happy to register you in this fundraising event. Thank you!”

Reminder about a charity event
“Hi ___ this is Jane of Make A Wish Foundation. I am calling to remind you of our annual fundraising event tomorrow at 10am to be held at ___. To confirm your attendance, please call or send us a text message. Thank you!”

Anniversary and donation reminders to members
“Hi ___, this is Jane of Make A Wish Foundation, I am calling to remind you that you have been a member of our foundation for the last 5 years! Thank you for your continuous support in all our endeavours. If you would like to know of our upcoming events, call us anytime! Thank you!”

Retail/Small Business

Promotinal messages to drive more sales is essential for a retail business. GhostVoicemails can help retail business owners to boost their business revenue by reaching new customers and promoting their new products and also to remind past clients about their latest offerings. Here are samples scripts that retail businesses can use:

Client Retention – Offering Discounts
“Hi ____, this is Jane of Baby XYZ Company. I am calling to let you know that we are offering 50% discount on all baby clothes starting Aug 10-15. Drop by our store to purchase new stuff for your little one! Call or text us if you want to know more. Thanks!”

Courtesy Call- Existing clients
“Hi ____, this is Jane of Baby XYZ Company. I am just calling to touch base to see if everything is going great for you. I am available if you want to chat about anything baby stuff! Call me at ___. Regards.”

Reminder To Past Clients – New Product and Services
“ Hi ____, this is Jane of Baby XYZ Company. How is everything? It’s been awhile since you last drop by to our store! I am calling to let you know that we have expanded our product line and we are now selling affordable and original baby carriers. If you want to know which brands we are selling, just call or text us back for more details. Thanks!”

Medical & Health

It is important to have a reliable communication means when you are a part of the medical field. GhostVoicemails can help medical personnel to communicate efficiently with patients and save time on administrative duties. Here are samples scripts that medical practitioners can use in communicating with their patients.

Sending Alert to Patients – New Product or Services
“Hi ____. This is James of XYZ Medical Clinic. I am calling to inform you that we are now offering 3D/4D Ultrasound Scans. This is not your ordinary ultrasound. You will see the real-time image of your little one with this new procedure. Call us at your most convenient time if you want to book an appointment. Regards.”

Patients – Appointment Reminder
“Hi ____. This is James of XYZ Medical Clinic. I am calling to remind you of your appointment with Dr. Sullivan of Internal Medicine at 10 am. Please let us know if you are unable to make it by calling or texting us back and we will reschedule for you. Thanks!

Patients – Reminder for Test Results
“Hi _____. This is James of XYZ Medical Clinic. I am calling to inform you that your X-ray result is ready. Please call or text us back if you also want to schedule an appointment with one of our doctors to interpret the result of your X-ray. Thanks!

Alert About An Outbreak
“Hi ___. James here of XYZ Medical Clinic. Because of a current virus outbreak, we are requiring everyone to wear a face mask when entering our medical facility. Please follow for your own safety. Thank you for your cooperation!”

Industry Information – Field of Medicine
“Hi ___. James here of XYZ Medical Clinic. Due to the recent changes made by the Australian Medical Council, we would like to inform our patients that starting ___, all doctors in Australia who works in a private practice will be giving a 10% discount on their fees to all senior citizens who will be conducting their check ups. For more information, you may drop by our clinic or give us a call. Thank you!”

Car and Boat Dealers/Hirers

Using GhostVoicemails can help car and boat dealers/hirers to promote their business and to stay in touch with thousands of people in no time.

Past Client- Courtesy Call
“Hi ___, this is James of Caravans and Boats Rentals! It’s been a year since you last rented a boat for your last adventure. I just wanted to check in to see if everything is going great on your end. Call us anytime so we can have a chat!”

Existing Client – New Products and Services
“Hi ___. James here of Caravans and Boat Rentals. I am just calling to let you know that we have new pre-owned boats for rental and all comes with a warranty! Call us anytime of you’re interested in renting these roadworthy boats. Thank you!”

Client Reminder – Appointment
“Hi ____. This is James of Caravans and Boat Rentals. I would like to remind of your appointment tomorrow at 10 am to test drive one of our boats. If you are unable to come, please call or text us back so we can reschedule your appointment. Thanks!”

Past/Current Client – New Staff
“Hi ____. James her of Caravans and Boat Rentals. I am calling to inform you that we have a new Principal Dealer. His name is Eddie Smith. he will be spearheading our sales team moving forward. He is available anytime for consultations. Just call us at your most convenient time or drop by our office and he will be the person up-front. Thank you!”

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